SmartProjects

Deliver Projects On Time, Every Time

Plan, execute, and track projects of any size with powerful visual tools. From simple task lists to complex multi-team initiatives, SmartProjects gives you the visibility and control to deliver results consistently.

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Core Features

Project Management That Adapts to You

Whether you run Agile sprints or Waterfall phases, SmartProjects supports your workflow.

Kanban Boards

Visual task management with drag-and-drop columns. Customize stages, set WIP limits, and track work in progress across your team.

Gantt Charts

Interactive timeline view with task dependencies, critical path highlighting, and drag-to-reschedule. See how changes cascade through your project plan.

Task Management

Create tasks with priorities, due dates, assignees, labels, and checklists. Sub-tasks, recurring tasks, and bulk actions keep large projects manageable.

Time Logging

Log time against tasks and projects. Built-in timer, manual entry, and timesheet views. Integrates with SmartHR for payroll and SmartBooks for invoicing.

Milestones

Define key deliverables and deadlines. Track milestone completion against the project timeline and trigger notifications when milestones are at risk.

Resource Planning

View team member availability and workload. Allocate resources across projects, prevent overloading, and identify capacity gaps before they become problems.

Budget Tracking

Set project budgets and track costs in real time. Compare planned vs. actual spend by labor, materials, and expenses. Early warnings prevent overruns.

Team Collaboration

Comments on tasks, file attachments, @mentions, and activity feeds keep everyone aligned. Real-time updates eliminate status meeting overhead.

How It Works

Three Steps to Project Success

Get started fast and scale as your projects grow.

1

Create Your Project

Start from a template or build from scratch. Define milestones, set the timeline, and invite team members with appropriate permissions.

2

Plan & Assign

Break work into tasks, set dependencies, and assign owners. Use Kanban or Gantt view depending on your methodology. Allocate resources and set budgets.

3

Execute & Track

Your team works through tasks while SmartProjects tracks progress, time, and costs automatically. Dashboards and reports keep stakeholders informed.

See It In Action

Beautiful Project Visualization

SmartProjects
Active Projects
8
2 ahead of schedule
Tasks Due Today
14
6 completed
Overdue Tasks
3
Needs attention
Hours This Week
186h
12 team members
Project Progress
Website v3
85%
Mobile App
62%
API v2
45%
CRM Migration
30%
Data Pipeline
78%
Security Audit
15%
My Tasks
Fix login bug - Website v3Overdue
Review PR #142 - API v2Today
Design mockups - Mobile AppToday
Write API docs - API v2Tomorrow
Sprint planning - All ProjectsFeb 17
Recent Activity
Amina completed "Update nav"2h ago
Tarik commented on PR #1403h ago
FAQ

Frequently Asked Questions

Does SmartProjects support Agile and Waterfall?
Yes. SmartProjects is methodology-agnostic. Use Kanban boards for Agile workflows with sprints and WIP limits, or use Gantt charts with dependencies and milestones for Waterfall planning. You can even combine both in the same project.
How does time tracking work?
Each task has a built-in timer you can start/stop, or you can log time manually. Time entries include descriptions and are tied to both the task and the team member. Timesheet views allow managers to review and approve logged hours.
Can I integrate time and costs with billing?
Yes. Logged time can be marked as billable and exported to SmartBooks for client invoicing. Project costs flow into SmartBudget for budget vs. actual analysis. This end-to-end integration eliminates manual data transfer.
Are there project templates?
Yes. Save any project as a template including its tasks, milestones, and structure. Templates accelerate project setup for recurring engagement types. We also provide starter templates for common project types like software development, marketing campaigns, and construction.
How many projects can I manage simultaneously?
There is no limit on the number of active projects. A portfolio dashboard lets you see all projects at a glance, compare progress, and identify resource conflicts across your organization.
Can external clients access project updates?
Yes. You can invite external users with limited permissions to view project progress, leave comments, and approve deliverables. Client portal access can be scoped to specific projects and task categories.

Ready to Deliver Projects On Time?

Start your free 14-day trial. No credit card required. Full access to all SmartProjects features.

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